Meeting Information

Conference Logistics

Meals & Downtime

Welcome Reception – Join us for drinks and hors d’oeuvres: Tuesday, September 5, 6:00 – 9:00 pm.

All meals will be provided throughout the meeting (Tuesday reception to Friday conclusion).

Friday Workshop

In collaboration with the AAAS SciLine team, we will host a workshop on Friday afternoon (~12 – 4 pm) for early career scientists regarding engaging with the media.
Details to follow.

Presentations

Speakers should plan for a question and discussion period within their allotted time slot.

Posters

Approximate poster size will be 40" x 40". Posters will be displayed throughout the meeting with ample time for discussion.

Travel Support Eligibility

Travel support is available for students and postdocs. Please see the registration page for more information.

Code of conduct

The organizers are committed to providing a harassment- and discrimination-free experience for all participants and staff, in an environment of mutual respect and kindness. As a more explicit reminder of our expectations of all attendees at this meeting, we reprint here a modified version of the "London Code of Conduct.”

Meeting dates

The GMT Community Science Meeting will be held at the Intercontinental Hotel at the Wharf in Washington, D.C., September 6 – 8. The opening reception will be Tuesday evening (September 5). Wednesday and Thursday will be full days of talks; the conference will conclude on Friday, September 8 after lunch.

 COVID-19 policies

We are taking a number of steps to allow safe, face-to-face participation!

• For all participants, we require proof of vaccination (3 doses) at check-in and registration.

• Outdoor, shaded areas will be provided for all meals and other social interactions (i.e., welcome reception).

• Masks will be recommended in the meeting and poster areas.

• We will have a supply of masks on-site (N95).

• We ask that participants self-test using rapid COVID tests each morning prior to attending the meeting. Tests will be provided at registration.

Photography

The GMTO Corporation will be taking photos and videos to document and promote the Community Science Meeting. Please contact connect@gmto.org if you have any questions or comments. The photos will be posted to the Gallery during the meeting. Thank you again for your participation.

Deadlines